Code of Conduct

Emergency Contact Info

To report violations of the Code of Conduct you can

Scope

This Code of Conduct (CoC) will be in effect for the duration and the entirety of all CyberMed Summit events and related ancillary events, including, but not limited to the following: pre-event organizational meetings, evening receptions, breakout sessions, etc. Violations of this CoC outside these spaces may affect a person's ability to participate within them. The CyberMed Summit will work synergistically alongside other institutional policies (e.g., violations of the CyberMed Summit CoC may have consequences at the level of the host institution as well) but will supersede any less comprehensive or less inclusive policy.

This CoC applies to every individual or organization directly or tangentially involved with the CyberMed Summit, including but not limited to event organizers, staff, volunteers, sponsors, vendors (catering, etc) facilities, and attendees.

Code of Conduct

By participating in the Summit, attendees agree to:

  • Act respectfully and courteously to each and every fellow attendee, supporting each other in endeavours to connect, learn, and contribute during conference proceedings, while acknowledging and respecting personal boundaries and comfort levels.

  • Refrain from demeaning, discriminatory, or harassing behavior and speech.

    • Harassment includes, but is not limited to: deliberate intimidation; stalking, unwanted photography or recording (see Photography and Media policy); sustained or willful disruption of talks or other sessions; inappropriate physical contact; use of sexual or discriminatory imagery, comments, or jokes; unwelcome sexual attention or any behavior that makes attendees feel unwelcome or afraid.

    • Discriminatory speech includes, but is not limited to: racist, misogynist, homophobic, transphobic, abelist, or anti-neurodivergent comments or jokes; or non-inclusive speech centered on an individual’s personal appearance, educational level, professional background, or technical skillset.

  • Contribute to the atmosphere of safety and security by looking out for one another and promptly reporting (see below) any dangerous situations or someone in distress. We rely on you to be part of the solution. We encourage you to speak up in the moment and/or report behavior that does not conform with this CoC.

Reporting

Attendees who feel unsafe, uncomfortable, and/or have experienced or witnessed an incident of harassment or discrimination are encouraged to report the event. The CyberMed Summit has a number of mechanisms in place to facilitate a report.

  • A event staff member will monitor a reporting phone/SMS line 24/7 during the Summit. The number for this line will be provided with initial registration, listed on the conference website, and provided again on the first day of the event.

  • Similarly, attendees may email safety@cybermedsummit.org which will also be frequently monitored

  • Attendees may report directly to any CyberMed Summit staff member, whom, if not trained in incident response prior to the event, will forward concerns immediately to a trained staff member.

  • In the event that an attendee wishes to make an anonymous complaint, they may do so using . Anonymous complaints are taken seriously and acted on to the best of CyberMed Summit's ability. However, submitting anonymously without a certain level of detail with respect to parties involved may inhibit organizers’ ability to take specific action. Please be aware that all efforts will be taken to maintain anonymity, but that anonymity cannot be guaranteed in all cases.

  • We understand that each person may process a situation differently and that the decision to make a report can be a difficult one for a variety of reasons. While reports made in close proximity to the incident allow for us to respond that much quicker, attendees are encouraged to make a report no matter how much time may have elapsed from the event itself.

Violations

The CyberMed Summit does not tolerate harassment, discrimination, or any other CoC violations. Any attendee who violates the CoC will be subject to any lawful action deemed appropriate by event organizers, including but not limited to verbal and written warning, expulsion from event, or attendance ban from future events.

Action based on violations will be undertaken by event organizers trained in incident response unless requiring escalation to law enforcement as required by law.

Feedback

Feedback on the CyberMed Summit CoC is welcomed and encouraged. Please email comments, suggestions, concerns, or other thoughts to safety@cybermedsummit.org.

Resources Utilized

Language was adapted from the following Codes of Conduct (under Creative Commons licenses as per sources):